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"I wish I'd had this book when starting my business! I have read
many books on the topic of starting a Virtual Assistant business
over the years and can honestly say "Failure Is Not An Option" is
the most comprehensive handbook I've seen. Patty walks you through
every aspect of setting up and starting your VA business, including
examples and templates of important forms and documents. Throughout
the book, concrete examples make it easier to adapt the advice to
your own situation. If you set up your business as you work through
the book, you will have a solid business model and a jump-start on
landing your first client by the end. If you're serious about
starting a Virtual Assistant business, you need to get this book!
It's an investment you won't regret."
Cindy Opong President, Creative Assistants, President-Elect
2009-2010 IVAA, www.ivaa.org,
www.CreativeAssistants.com
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5 Tips to Successful Time
Management
By Patty Benton
Could you do with another hour added
to your day? How about 10? Well, unless you are magical, this isn’t
going to happen (unless you hire a Virtual Assistant), so you need to
learn how to squeeze every second out of your day. This doesn’t mean
packing your schedule so full you are exhausted. It means planning
your time, so that you get the most out of it. It means finding
balance. This does not mean giving up your free time, but planning
it. Here’s a plan to get you started:
Make a schedule.
Outline in detail how you will spend every hour of the day. I
schedule in blocks of time for my family, and blocks of time for
work. I do this in Outlook and set reminders for things I forget
(like marketing). With my work blocks, I get specific and add time
to work on marketing, meetings, and such. With family time, I only
make a note if there is something already planned. Otherwise, I like
to leave that time open for whatever we feel like doing. Usually, my
rest falls in my family time.
Stick to your schedule.
Hey, I know things come up, so I’m not telling you to tell your sick
child that they have to take care of themselves for the next 3 hours
because you are scheduled to work. What I am telling you is to stick
to your schedule 99% of the time (the 1% is for that flexible time).
If your child wants to go to the zoo, but you don’t have that planned
until Wednesday, let them know that right now is time for you to
work, but on Wednesday you can go to the zoo.
Make a to do list.
Every time I think of something that needs to be done, I add it to my
task list in Outlook. Then, when I sit down for my blocks of time, I
look at my task list and see what falls under what my time is blocked
for. This makes sure that I am not sitting around trying to figure
out what to do, or trying to remember what it was I wanted to do. It
keeps me on my toes, and gets things done much quicker.
Be willing to change your schedule.
As your life changes, so will your schedule. Be flexible enough to
change it, but be fair to yourself and your family when you change
it. For example, I have small children, so my schedule is based on
their schedule. My day work time is during nap time for them. When
they were smaller and took 2 naps (aahh, that was the days), then I
had 2 blocks for nap. But, yes, they eventually stopped with 2 naps,
and now I had to make one long block. A lot is packed into those 2
hours. I make sure that I take care of business that can’t be done
in the evening. Client calls and emails that need a response.
Research that needs phone calls done, etc.
Enjoy yourself.
Don’t make your schedule so rigid there is not time for play.
Schedule that time for play. Hey, I have an hour a day set aside to
watch Days of Our Lives (no jokes please). I tape it, and then when
it is convenient for me and my schedule, I take the time to relax and
watch it.
Now that I have said all this, be
flexible in your schedule and if the sun is out, go to the park and
feed the birds. Just make sure to take care of yourself, and take
care of all your “obligations” by being wise about your time.
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